After having used Todo on my iPhone and iPad for months, I was eager to try Appigo’s Mac client of the same name. I have been engaged in the quest for the holy grail ever since I got my first iPhone: a synchronized to-do list that stays current between my iPhone and Macs, with very little fuss on my part. There are a number of great to-do lists, but few of them synchronize well, and few have powerful feature sets that are fairly equal across platforms (OS X and iOS). Todo breaks out of the pack with a home run in their Mac and new iOS 7 versions. I will review the iOS and Mac versions separately. This post is about the Mac version.
To begin, the app itself is beautifully designed with adaptive windows that showcase your tasks in any level of detail you wish to see. This means you can, for example, make your Todo list show in a small square window all the time, or maybe a vertical rectangle window on the side of your screen. Or, my preference, is a full-screen view of my Tasks, the calendar, and all contexts and tags, occupying a virtual desktop all to itself. Being able to swipe into that desktop with trackpad gestures means my complete personal productivity organizer is always close at hand, for when I think of a task I need to do, or someone I need to phone, or a website I need to visit.
Tasks can be entered with minimal or great detail. Aside from generic tasks, one can assign a type, such as “call a contact” or “visit a website”, and then connect the task to the contact information or website, so that information is immediately available from your own task list. Creating a task is as easy as typing a title for it and hitting enter. But if you’re the type who likes a task list, you’re probably the type who likes lots of detail, and Todo shines here. You can assign a due date, a due time (from a rolling clock-like dial), make a task into a checklist, give it a priority level, and add notes (at least several lines worth of notes). The one thing I wish it permitted is either the ability to attach a document to a task, or at least reference a document on the computer with a link. Setting alerts is easy and it appears that one can add a bunch of alerts for a single task. Very handy for procrastinators, or for people who like more advance warning, say a day or more out.
All of that is wonderful, and everything Todo does on the Mac, it can do on the iPad and iPhone, as far as I can tell. Except display notes in the task list, which seems to be available only on the Mac (due, no doubt, to the much bigger screen available).
Synchronization, as previously mentioned, has always been the holy grail of to-do list-making for me. Ever since I started keeping a paper to-do list, I’ve wanted the ability to add to it from anywhere, and have its contents always perfectly updated. Obviously, with paper, that’s pretty much only possible if you carry a list around with you everywhere, all the time. With a combination of electronic devices, it should be relatively simple (to the end user at least), to implement a way to keep multiple lists in sync. Todo includes the ability to sync via Dropbox and iCloud, as well as a subscription service of their own, which offers some perks and extra features. But the app is not crippled if you don't use their pay service. If you don’t use Dropbox but want a syncing task management system, I’d get Dropbox just for this convenience. The new Todo 7 for iOS works great with the Mac app and I now have my to do list on all of my devices, synced perfectly.
Other makers of productivity apps have promised integration but failed, at least in my attempts and having spent lots of money trying to achieve the sort of integration I need for my busy life. Appigo customer service has been very good too, in my experience. Tech support is responsive and fast, and quite willing to help.
Get it here:
Todo for Mac
Review by Ronald C. Schoedel III, Esq.
Ronald C. Schoedel III is an attorney, former broadcaster, student of Welsh, and Sinophile. He has lived in Alaska, Wales, and China (Hong Kong specifically), and presently calls Utah home. He has been teaching and training Mac users for nearly a decade, and started blogging as a software reviewer in 2004.